Privacy Policy & HIPAA Notice of Privacy Practices

Blanchard & Richardson Family Dentistry is committed to protecting your privacy, safeguarding your personal and health information, and being transparent about how your information is used. This Privacy Policy and Notice of Privacy Practices (NPP) explains how we collect, use, disclose, and protect your information in compliance with applicable federal and state laws, including the Health Insurance Portability and Accountability Act (HIPAA).

1. Our Legal Duty

We are required by law to maintain the privacy and security of your Protected Health Information (PHI), to provide you with this Notice explaining our legal duties and privacy practices, and to follow the terms of the Notice currently in effect.

2. Practice Information

Practice Name: Blanchard & Richardson Family Dentistry
Address: 8089 S Lincoln St, Suite 102, Littleton, CO 80122
Phone: (303) 794-9271

3. Information We Collect

We may collect the following types of information:

• Personal identifiers such as name, address, phone number, and email address
• Dental and health information necessary to provide care
• Insurance, billing, and payment-related information
• Website usage information such as IP address and browser activity

4. How We Use Your Information

Your information may be used or disclosed for the following purposes:

• Treatment: Providing, coordinating, or managing your dental care, including emergency, pediatric, and sedation dentistry services
• Payment: Billing, insurance verification, financing coordination, and collections
• Healthcare Operations: Quality improvement, compliance activities, training, and administrative functions

5. Payment Information & Financial Guardrails

We take payment security seriously and implement safeguards to protect your financial information:

• We do not store full credit or debit card numbers on our internal servers
• All payments are processed through secure, PCI-compliant third-party payment processors
• Payment plan and financing information is accessed only as needed to facilitate care and billing
• We do not sell, rent, or disclose payment information for marketing or non-clinical purposes

Payment-related information is used strictly for billing, account management, and collections and is shared only with authorized vendors who are contractually obligated to maintain confidentiality.

6. HIPAA Notice of Privacy Practices (NPP)

This Notice describes how dental and medical information about you may be used and disclosed and how you can access this information. Please review it carefully.

A. Permitted Uses and Disclosures Without Authorization

We may use or disclose your PHI without written authorization for treatment, payment, and healthcare operations, as well as for public health activities, legal or regulatory requirements, emergency situations, workers’ compensation claims, and law enforcement purposes as permitted by law.

B. Patient Rights Under HIPAA

You have the right to:

• Inspect and obtain a copy of your dental and health records
• Request corrections or amendments to your records
• Receive an accounting of certain disclosures of your information
• Request restrictions on certain uses or disclosures
• Request confidential communications
• Obtain a paper or electronic copy of this Notice at any time

C. Acknowledgment of Receipt

We will make a good-faith effort to obtain your written acknowledgment of receipt of this Notice upon your first date of service. You are not required to sign this acknowledgment, and refusal to sign does not affect your ability to receive care or our ability to use or disclose information as permitted by law.

7. Confidentiality of Sensitive Health Information (2026 Updates)

In accordance with updated federal confidentiality regulations effective February 16, 2026, certain sensitive health information, including substance use disorder treatment records, is subject to enhanced privacy protections.

Such information will not be disclosed without your explicit authorization except as required or permitted by law.

8. Website Privacy

Our website may use cookies or analytics tools to improve performance and user experience. These tools do not collect Protected Health Information. You may disable cookies through your browser settings.

9. Availability & Emergency Care

Our office hours are Monday through Friday, with varying hours by day. If you are experiencing a dental emergency during business hours, please call our office at (303) 794-9271 as soon as possible. We make every effort to accommodate emergency patients promptly.

10. Changes to This Notice

We reserve the right to update this Privacy Policy and Notice of Privacy Practices at any time. Any changes will apply to all PHI we maintain. The most current version will always be available in our office and on our website.

11. Complaints & Privacy Contact

If you believe your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services. You will not be retaliated against for filing a complaint.

Privacy Officer: Practice Administrator
Practice Name: Blanchard & Richardson Family Dentistry
Address: 8089 S Lincoln St, Suite 102, Littleton, CO 80122
Phone: (303) 794-9271

You may request a paper or electronic copy of this Notice at any time.